Automate Your Business
Financial Administration

Financial workflows, real-time insights, and digital profiles tailored to your needs. Access anytime, anywhere — no downloads or software installation required.

For Admins: Sign Up

For Clients: Download App

Powerful Tools, Simple Flow

Automated Recurring Billing & Invoices

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Offer flexible billing cycles (weekly, monthly, etc.), auto-charge credit cards or ACH, and apply late fees, discounts, or scholarships without lifting a finger. Invoices are delivered through the Pixi app or client portal with full payment history access. Sync with QuickBooks in real time and export to Excel or PDF anytime. Everything is automated, accurate, and designed to save your team hours.

Discounts & Late Fee Automation

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Automatically apply discounts for early payments or custom promotions. Configure late fees with grace periods, and let Pixi handle the math. Whether it’s scholarships, subsidies, or penalty logic, Pixi automates adjustments so you can stay focused on what matters.

App + Web Access for Everyone

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Give clients and admins the flexibility to use Pixi from any device—mobile, tablet, or desktop. There’s no need to install anything—just log in from the app or browser to access invoices, profiles, payments, and real-time updates anytime, anywhere.

Flexible Payment Options

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Accept payments your way: ACH bank transfers, credit/debit cards (Visa, Mastercard, AMEX, Discover), and even cash with admin-side tracking. Pixi offers the lowest processing fees on the market to help you keep more of what you earn—while giving clients a seamless payment experience.

Live Reports & QuickBooks Sync

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Get real-time financial insights and eliminate double data entry. Pixi syncs directly with QuickBooks so invoices, payments, and reports stay up to date across both platforms. Export data to Excel, PDF, or CSV for deeper reporting. View outstanding balances, failed payments, and upcoming charges in one clean dashboard.

Reports & Records to Stay in Compliance

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Maintain clean records and meet audit requirements with ease. Pixi securely stores digital profiles, attendance logs, emergency contacts, and permissions—all exportable for reporting. Built to support FERPA compliance and security standards with automated backups and 256-bit encryption.

Messaging Reminders & Notifications

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Keep everyone in the loop without extra tools. Pixi sends automated reminders for payments, appointments, and updates—directly through the app. Create custom message groups by program, condition, or service type, and ensure parents, clients, and staff stay informed at all times.

Automatic Reconciliation

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Eliminate the need for manual payment tracking. Pixi instantly matches payments to open invoices and updates client balances automatically. With real-time sync to your financial dashboard and QuickBooks, your books stay clean, accurate, and up to date—without double entry.

Connect & Manage Your Clients

For Admins in Every Industry

Tap any card to reveal more about how Pixi fits your industry.

Track memberships, programs, and training sessions with ease. Pixi handles recurring payments, renewals, and schedule updates for sports clubs, studios, and athletic centers.

Streamline billing, attendance, and DCF/ELC compliance. Pixi helps daycares and preschools manage payments, permissions, and documents all in one place—with peace of mind for both staff and families.

Schedule jobs, manage client accounts, and automate recurring invoices. Pixi makes it easy for cleaning, maintenance, and home service providers to stay on top of operations.

Manage student sessions, attendance, and invoices with ease. Pixi helps tutoring programs stay organized, collect payments automatically, and maintain records with confidence.

Keep client records, invoices, and timelines in one place. Pixi helps freelancers and creative pros automate payments and simplify their day-to-day admin work.

Automate dues, track violations, and simplify board reporting. Pixi helps HOAs and community associations manage payments, documents, and communication from one clean system.

Don’t see your industry listed? If your business runs on payments, profiles, or recurring admin tasks—Pixi can be tailored to fit your workflow.

Built to Support the Way You Work.

Pixi connects directly with QuickBooks to log payments automatically and reconcile your accounts in real time. No more manual matching or juggling spreadsheets—just clean, accurate books that stay up to date.

Automation &
Time Saving

Higher Accuracy
(Error Reduction)

Real-Time
Visability

Operational Efficiency & Scalability

What Else Is Included?

Easily track check-in/out times with daily logs, organize profiles by group or program using custom tags, and add fields to fit your needs. Pixi also keeps everything secure with 256-bit encryption and cloud-backed protection—built for compliance and peace of mind. Plus, enjoy seamless QuickBooks integration, real-time sync across mobile and web, and flexible payment options like ACH, cards, and cash tracking.

Get My Free Demo!

Hear What People Are Saying

Carla, Daycare Owner
“Billing used to take hours. Now it runs itself.”

Manny, After-School Director
“Pixi keeps payments, parents, and reports in one place.”

Roberto, HOA Treasurer
“We collect dues faster, and everything’s finally organized.”

Selena, Fitness Coach
“My clients pay on time and I don’t have to remind them.”

Get Started With Pixi—Your Way

For Admins

Manage everything from your dashboard.

For Clients

Pay, track, and stay updated on your phone.

Still have questions about Pixi Pay?

The user can pay by credit card or Visa and Mastercard ATM card.
Pixi is very easy to use. The user downloads the mobile application and creates an account. They register the student's information once. At the time of payment, the user indicates the school, the amount to be paid, and the method of payment. And that’s it!
The service is completely free of charge to the school. The costs per transaction are the regular Visa/MasterCard costs associated with your merchant account. The user pays a convenience fee of only $2 per transaction.
No. The school does not have to perform any software installation or integration. The service is completely online.
Yes, at the time of the transaction, the user can include notes and the school will receive them in the payment report.
Yes. All information, including transactions, is transmitted, encrypted, and encoded using RSA with 2048-bit keys. Credit card information is stored in an electronic vault only once, and subsequent payments only use a payment token.
Once a payment is made, the user receives an email with the details of the transaction and a confirmation number. They will also be able to see a receipt of their transaction in their transaction history inside the mobile app.
The school will receive a daily transaction report with the following information:
Name of the person making the payment
Name of the student
Grade
Student/account number
Amount of payment
Notes or comments
Payments totaled at the end of the report
Yes, the user can easily set up automatic monthly payments. To activate the AutoPay function, the user should indicate that they want to repeat the payment a certain number of times as well as the day of the month they want to repeat it - and that's it. Every month, on the indicated day, Pixi will charge the specified amount, up until the indicated month.
Yes. A parent who wishes to make payments for tuition, special charges, or other purposes, can make a one-time payment indicating the amount to be paid and making a reference comment about the reason for the payment.
The school usually receives the funds within 24 to 48 hours.
The funds are deposited into the school's regular bank account, at whichever bank the school prefers.