Automate Your Business
Financial Administration

Financial workflows, real-time insights, and digital profiles tailored to your needs. Access anytime, anywhere — no downloads or software installation required.

For Admins: Sign Up

For Clients: Download App

Powerful Tools, Simple Flow

Automated Recurring Billing & Invoices

Offer flexible billing cycles (weekly, monthly, etc.), auto-charge credit cards or ACH, and apply late fees, discounts, or scholarships without lifting a finger. Invoices are delivered through the Pixi app or client portal with full payment history access. Sync with QuickBooks in real time and export to Excel or PDF anytime. Everything is automated, accurate, and designed to save your team hours.

Discounts & Late Fee Automation

Automatically apply discounts for early payments or custom promotions. Configure late fees with grace periods, and let Pixi handle the math. Whether it’s scholarships, subsidies, or penalty logic, Pixi automates adjustments so you can stay focused on what matters.

App + Web Access for Everyone

Give clients and admins the flexibility to use Pixi from any device—mobile, tablet, or desktop. There’s no need to install anything—just log in from the app or browser to access invoices, profiles, payments, and real-time updates anytime, anywhere.

Flexible Payment Options

Accept payments your way: ACH bank transfers, credit/debit cards (Visa, Mastercard, AMEX, Discover), and even cash with admin-side tracking. Pixi offers the lowest processing fees on the market to help you keep more of what you earn—while giving clients a seamless payment experience.

Live Reports & QuickBooks Sync

Get real-time financial insights and eliminate double data entry. Pixi syncs directly with QuickBooks so invoices, payments, and reports stay up to date across both platforms. Export data to Excel, PDF, or CSV for deeper reporting. View outstanding balances, failed payments, and upcoming charges in one clean dashboard.

Reports & Records to Stay in Compliance

Maintain clean records and meet audit requirements with ease. Pixi securely stores digital profiles, attendance logs, emergency contacts, and permissions—all exportable for reporting. Built to support FERPA compliance and security standards with automated backups and 256-bit encryption.

Messaging Reminders & Notifications

Keep everyone in the loop without extra tools. Pixi sends automated reminders for payments, appointments, and updates—directly through the app. Create custom message groups by program, condition, or service type, and ensure parents, clients, and staff stay informed at all times.

Automatic Reconciliation

Eliminate the need for manual payment tracking. Pixi instantly matches payments to open invoices and updates client balances automatically. With real-time sync to your financial dashboard and QuickBooks, your books stay clean, accurate, and up to date—without double entry.

Connect & Manage Your Clients

One Platform. Many Industries. Tailored Results

Explore Each Sector to See Common Pain Points — and How Pixi Makes the Complex Simple.

CROSS-INDUSTRY FEATURES
• 📲 Web + Mobile App with real-time sync
• 💳 Multi-payment methods: ACH, cards, cash
• 📥 Client portal: history, documents, traceability
• 🔁 Native 2-way integration with QuickBooks Online
• 📊 Dashboards: revenue, delinquency, attendance, profitability
• 📣 Personalized, automated alerts-reminders communications with traceability
• 🔐 Bank-grade security: AES-256, PCI-DSS, FERPA, HIPAA compliance
• 🧩 Personalized onboarding and ongoing support

Included segments:
• Spas, esthetic clinics, rehab and regenerative medicine
• Wellness centers, physical and holistic therapies
• Sports or social clubs
• Gyms, yoga studios, personal training centers
• Foundations, NGOs, professional associations
Membership-based organizations often face operational friction due to manual renewals, expired memberships, and inconsistent billing practices. Late payments go untracked, penalties are rarely enforced, and there's limited visibility into member activity or preferences. Communication is often scattered, and there’s no way to segment clients by membership level or plan. Pixi resolves these issues with automated membership renewals, integrated billing, and detailed client profiles that include medical history and preferences. With segmentation tools, targeted communications, automated alerts, late fee enforcement, and real-time reporting, Pixi empowers businesses to streamline operations, improve retention, and maintain full financial visibility—all while syncing seamlessly with QuickBooks and offering clients a 24/7 portal to track their visits and payments.

Included segments:
• HOAs (homeowner associations)
• Marinas, storage units, commercial properties
• Property managers for residential, vacation, or storage rentals
• Shared offices and flexible spaces
Property managers and rental administrators often face challenges like manual billing with no penalty enforcement, high delinquency rates due to poor follow-up, and fragmented systems for handling tenant information and finances. Communication with residents is limited, and tracking unit-specific data is time-consuming. Pixi simplifies these operations with automated monthly billing, built-in late fee enforcement, and centralized profiles by unit, tower, or property. Residents access a dedicated portal for payments, alerts, and contract details, while managers can generate export-ready reports for boards and audits. With full access history tracking and improved visibility, Pixi reduces delinquency and brings clarity and control to every aspect of property management.

Included segments:
• Foundations and NGOs
• Community associations
• Churches and religious groups
• Cooperatives with members or donor programs
Nonprofits and donor-driven organizations often struggle with disorganized donation tracking, manual segmentation of donor data, and incomplete fiscal or grant reporting. These challenges hinder transparency and reduce stakeholder confidence. Pixi simplifies donor management with automated recurring donations, smart segmentation by campaign, type, or amount, and a self-serve donor portal with access to receipts and contribution history. With audit-ready financial and grant reporting, Pixi enhances accountability, strengthens donor trust, and elevates the professionalism of your operations.

Included segments:
• Residential and commercial cleaning
• Landscaping, gardening, pool maintenance
• HVAC, refrigeration, plumbing, electrical services
• General contractors and handymen
Field service and maintenance businesses often struggle with inconsistent billing, missed invoices, and the complexity of managing routes, visits, and technician assignments. Administrative tasks are scattered across systems, leading to inefficiencies, service gaps, and lost revenue. Pixi streamlines these operations with recurring billing automation, detailed service-based invoicing, and GPS check-in linked to scheduled routes. Clients gain access to a self-serve portal with payment history and receipts, while businesses benefit from centralized scheduling, flexible pricing, automated reminders, and real-time financial reporting by client, service, or technician. With seamless two-way integration with QuickBooks, Pixi brings full operational control and efficiency to the field.

Included segments:
• Legal firms and independent attorneys
• Certified Public Accountants (CPAs), tax agencies
• IT, cybersecurity, and marketing consultants
• Event planning, PR, and creative agencies
Professional service firms and consultants often face disorganized project-based billing, manually tracked deliverables, and scattered documentation by client. These inefficiencies lead to missed deadlines, poor visibility, and frequent accounting errors from duplicate or outdated reconciliations. Pixi streamlines operations with flexible billing per retainer, campaign, or project phase, and organizes workflows using tags by client type, stage, or priority. A 24/7 client portal centralizes access to invoices, payments, and deliverables, while automated alerts and reminders keep projects on track. With detailed reporting, role-based access control, and seamless QuickBooks integration, Pixi eliminates redundancy and brings clarity to your financial and operational management.

PIXI is a growing, future-ready solution—not a sunsetting side project. Our leadership and development teams actively listen to customer feedback, prioritize real needs, and consistently deliver impactful features—not just bug fixes.

Request a Free Demo 🔹 Book a Call 🔹 Watch Video Demo 🔹 Explore Plans by Industry

Ready to automate your Business?

Built to Support the Way You Work.

Pixi connects directly with QuickBooks to log payments automatically and reconcile your accounts in real time. No more manual matching or juggling spreadsheets—just clean, accurate books that stay up to date.

Automation &
Time Saving

Higher Accuracy
(Error Reduction)

Real-Time
Visability

Operational Efficiency & Scalability

What Else Is Included?

Easily track check-in/out times with daily logs, organize profiles by group or program using custom tags, and add fields to fit your needs. Pixi also keeps everything secure with 256-bit encryption and cloud-backed protection—built for compliance and peace of mind. Plus, enjoy seamless QuickBooks integration, real-time sync across mobile and web, and flexible payment options like ACH, cards, and cash tracking.

Get My Free Demo!

Hear What People Are Saying

Carla, Daycare Owner
“Billing used to take hours. Now it runs itself.”

Manny, HOA Board Director
“Pixi keeps payments, clients, and reports in one place.”

Roberto, HOA Treasurer
“We collect dues faster, and everything’s finally organized.”

Selena, Fitness Coach
“My clients pay on time and I don’t have to remind them.”

Get Started With Pixi—Your Way

For Admins

Manage everything from your dashboard.

For Clients

Pay, track, and stay updated on your phone.

Still have questions about Pixi Pay?

The user can pay by credit card or Visa and Mastercard ATM card.
Pixi is very easy to use. The user downloads the mobile application and creates an account. They register the information once and at the time of payment, the user indicates the details, the amount to be paid, and the method of payment. And that’s it!
The service is completely free of charge to the business. The costs per transaction are the regular Visa/MasterCard costs associated with your merchant account. The user pays a convenience fee of only $2 per transaction.
No. The school does not have to perform any software installation or integration. The service is completely online.
Yes, at the time of the transaction, the user can include notes and the school will receive them in the payment report.
Yes. All information, including transactions, is transmitted, encrypted, and encoded using RSA with 2048-bit keys. Credit card information is stored in an electronic vault only once, and subsequent payments only use a payment token.
Once a payment is made, the user receives an email with the details of the transaction and a confirmation number. They will also be able to see a receipt of their transaction in their transaction history inside the mobile app.
The school will receive a daily transaction report with the following information:
Name of the person making the payment
Name of the student
Grade
Student/account number
Amount of payment
Notes or comments
Payments totaled at the end of the report
Yes, the user can easily set up automatic monthly payments. To activate the AutoPay function, the user should indicate that they want to repeat the payment a certain number of times as well as the day of the month they want to repeat it - and that's it. Every month, on the indicated day, Pixi will charge the specified amount, up until the indicated month.
The business usually receives the funds within 24 to 48 hours.
Funds are deposited into the business’s regular bank account, at whichever bank the school prefers.